how we manage
In short, it’s our Partnership Mindset.
Are you a landlord that just wants your property manager to;
… do the job, without missing things?
… find and keep the best tenants, while remaining loyal to you?
… tell you whats going on?
Our aim is to improve your life as an investor through better quality property management.
To do this we had to find a different structure to the rest of the industry. You see when we first started the sales business, we looked at opening a rental business too but all the examples we could find had unhappy clients who were leaving them. Burn and churn is just not our style, so we held off. We had to find a better business model that addressed the cause of the industry problems. If we could identify the main issues then we knew we could resolve them.
After doing quite a bit of research it turns out that Landlords leave their Agents over either;
- communication issues or
- constant changeover of property managers.
We had a choice, either we could say we’re different or we could delve deeper to the underlying root of the problems, fix them and actually be different.
Property management is a volume based business. The business needs each manager looking after a certain number of properties to be profitable. So typical agents pay base wages to young, cheap to hire, staff and then load them with as many properties as possible to increase profits. We call this the Camel System. The outcome is burnout for the managers when the camel’s back breaks. Along the way they end up doing half of what should be done and within a year or two they either leave the industry or change agencies hoping the grass is greener.
Harts Property has created an entirely new business model, one that puts the clients first. We found that most owners want property managers that look after the properties well and stay for a long time. And they want exceptional client care so they don’t have to keep changing agencies. We’ve also found that most investors sell their properties at some stage and find it easier to use the same company if they’ve already been looked after.
To help reward Property Managers for excellent work and retain them even longer, instead of the typical camel system, we use a unique profit share program.
Profit share with Property Managers means they take ownership and have a reason to do well and look after the properties and their owners. They get to have a say in how many properties they can handle while still providing ‘A’ class service. It also means they are some of the best-rewarded managers around.
So internally our success revolves around accountability and partnership. This, mixed with our promise of a better net return meaning more money in your pocket, has worked incredibly well to improve people’s lives through real estate.
Management with harts
How we do the job … without missing things
Systemised & Regular Meticulous Inspections
- Every Routine Inspection is carried out the same way, every time
- From the Street Curb to the back-fence boundary line
- Each room, Each Wall, Each surface, no detail too small
Holding Tenants & Tradies Accountable
- An upfront OCD disclaimer
- Immediate feedback
- Appreciate & Reward good work
Evidence Based Solutions
- Detailed quotes, invoices & photos
- Tenant Satisfaction
- Onsite Inspections
How we find and keep the best tenants … while remaining loyal to our landlords
DIRECT DEBIT is better than EFT
- Ezi-Debit
- Cheque ($10 fee)
- Direct Pay Deduction
The Secret To Choosing The Best Tenants
A Personal Phone Call
- Blacklist Check
- Reference Check
- Speak with the Previous Property Manager
How to Keep The Best Tenants
Courtesy
- Ask What’s Important To Them
- Renewal Offer Process
- Appreciation Messages
How we tell you what’s going on
When We Keep You Informed
- Before . . . 2. During . . . 3. After . . .
Your Advantage In Us Remaining An Independent Agency
Easy After Hours Availability
2 Types Of Landlords & Our Solutions
1. High Tech Preference
24 Hour Online Access Portal
- Ownership Ledger
- Reports & Statements
- Rent History
- Maintenance Requests
- Messaging
2. Low Tech Preference
Easy Human Access
- After Hours Phone Availability
- Contact Preferences – Email, Phone, SMS • Quick Response
- Good News Updates
- Face To Face Meetings
How Much Rent Can You Get?
Simply enter your investment property address to get started
Management Time Line
Our Value Proposition
“What we say is what we do.”
We Will Inspect Your Property Every 90 Days
and provide a detailed report clearly stating all issues and highlighting the important ones so you know exactly what’s going on.
We Will Report Every Known Maintenance Issue
With an estimated cost and the opportunity to repair now, next month or add it to a suggested items list.
We Hold Tenants Accountable To Their Agreements
In the event of a tenant failing to comply with the lease terms we will discuss with tenants immediately and issue breach notices on the specific days outlined by the rta to protect your position as landlord.
Peace of mind, we guarantee it.
Or you get 90 days of fees waived . . . no excuses.
- if we miss a quarterly inspection … 90 Days Free Mgmt Fees!
- if we don’t report a maintenance issue … 90 Days Free Mgmt Fees!
- if we miss a deadline to breach a tenant … 90 Days Free Mgmt Fees!
Get More Than What You Pay For … You Deserve It
- No More ‘Admin’ Fees
- No More Financial Statement Fees
- No More Postage & Petties Fees
Yes, You Will Need To Pay For:
- Repairs To Your Property
- Advertising Your Property
- Unusual Events At Your Property
Third party expenses are never marked up or have any fees or margins added, they are always passed on at cost.
What You Get …
A mature minded & experienced, local manager with a partnership mindset who;
- Gets the job done … without missing things.
- Finds and keeps the best tenants … while remaining loyal to you.
- Tells you what’s going on.
5 Levels of Service
Find Me A Tenant One Weeks Rent + GST
Manage My Maintenance $88 / hour
Manage My Property 7.5% + GST
Multiple Property Discount 6.5% + GST
VIP Service 9% + GST
For more information on each Service Option click a link above, or to view our full rate card click here.
Trusted by . . .

She was very efficient and clear about the process, and made sure all my questions were answered and needs were met.
__Peng
Throughout the entire process, Jim was responsive, transparent, and exceptionally knowledgeable about the property and the market. They ensured that all of our questions were answered promptly and thoroughly, which made us feel confident in our decision. Their attention to detail and commitment to fairness were evident at every step, and they worked diligently to facilitate a smooth and stress-free transaction.
Even though Jim Harts Property was representing the seller, we always felt respected and valued as buyers. They went above and beyond to accommodate our needs, and their professionalism and integrity were second to none. We truly appreciated their efforts in making the purchase process seamless and enjoyable.
We highly recommend Jim Harts Property to anyone looking for a real estate agent who is not only effective and efficient but also genuinely cares about the people involved. It was a pleasure working with them, and we are thrilled with our new home!
From beginning to end they walked with me through the experience of selling my home. They were very helpful, wise and caring. I would recommend them to everyone.
Angilique Swartz, my property manager, has been exceptional in every aspect. Her prompt communication, and proactive approach have truly set her apart. From addressing maintenance issues reasonably to ensuring a smooth leasing process, Angilique has gone above and beyond to make my experience as a tenant a positive one.
HARTS Property as a whole has shown a commitment to excellence in property management. Their streamlined processes and transparent communication have made my tenancy stress-free. I appreciate their responsiveness and efficiency in handling any concerns or inquiries I've had.
In summary, I wholeheartedly give HARTS Property and Angilique Swartz a well-deserved 5-star rating. If you're looking for a reliable and professional property management team, HARTS Property is the way to go. Since January 15th I've concluded my tenancy with them as I've moved home and would highly recommend their services to others.
They provide reliable, responsive, quality and personal service to me which I found some of the large property management company missing.
More important to me is they service customers with hearts not selling fancy marketing and technology services. I highly recommend Angilique to someone that I know.
We could not recommend Jim highly enough, thorough, knowledgeable and so courteous, we had nothing but confidence in his processes. If you are reading this are considering working with Jim to sell you property do so with confidence. Thanks again Jim, T and S.
Exit was well managed with detail to condition of property at exit. This included attendance at negotiation meeting to (successfully) ensure departing tenant paid to return property to pre-rental state.
I highly recommend Angilique of Harts Property to any landlords seeking a top property manager.
At all times through this drawn out process Jim kept us informed with regular phone calls and also gave us options but left it to us to decide. I can highly recommend Jim and his team.
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